Register of Deeds

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register_2Notice

Coffey County is now doing E-Recording. For more information, or to get started contact Simplifile at (800) 460-5657.

Mission Statement

To provide quality public service to all citizens and preserve all real estate and related documents with professionalism.

Office Function

The Register of Deeds office files and records documents that pertain to real estate. These documents include, but are not limited to, deeds, affidavits, mortgages, assignments, releases, oil and gas leases, agreements, easements, powers of attorney, plats, surveys, real estate related death certificates, and military discharges.

The Register of Deeds also files financing statements or UCC's (Uniform Commercial Code). These would include federal and certain state tax liens, mechanics liens for automobile repair, and liens on fixtures attached to the land such as irrigation equipment.

The Register of Deeds office became the custodian of the rural school records from the disbanded office of County Superintendent. We have student records from the early 1900's and some teacher records.

Open Records

All records in this office are open to the public with the exception of the Kansas Real Estate Sales Validation Questionnaire (SVQ) and military discharges, closed by State Statue.

Unlawful Use of Names Derived from Public Records

K.S.A. 45-230 states in part, (a) No person shall knowingly sell, give or receive, for the purpose of selling or offering for sale any property or service to person listed therein, any list of names and addresses contained in or derived from public records.

Passports

We are happy to announce that we are a Passport Application Acceptance Agent for the U.S. Department of State. We will accept applications from 8:00 a.m. to 3:00 p.m. Monday through Friday. Please visit https://travel.state.gov/content/travel/en.html for detailed information.

Real Estate Sales Validation Questionnaire

Click Here for a fillable "REAL ESTATE SALES VALIDATION QUESTIONNAIRE"


Register of Deeds Fees 2017

Mortgage Registration Tax calculated at .10 cents per $100 dollars of the principal amount of indebtedness. K.S.A. 79-3102.

Amount

Description of Service

$18.00

For recording deeds, mortgages, or other instruments of writing, for first page (not to exceed legal size page 8 1/2" X 14")*

$14.00

For second page and each additional page or fraction thereof*

$29.00

Recording town plats, for each page

$17.00

Real estate mortgage assignment & release*

$4.00

For second page & each additional page or fraction thereof, including assignment and releases of mortgages*

$10.00

Certificate, certifying any instrument of record

$9.50

Acknowledgment of signature

$29.00

For filing notices of tax liens under the Internal Revenue laws of the United States (Fee includes a $15.00 U.C.C. filling fee provided by K.S.A. 79-2617)*

$29.00

For filing releases of tax liens, certificates of discharge, under the Internal Revenue laws of the United States or the revenue laws of the State of Kansas filed both prior to and after the effective date of this act* K.S.A. 79-2617 (First page only, additional fees apply for second and additional pages and fractions thereof)

$65.00

Discharge of State Tax Liens from Department of Labor. K.S.A. 44-717(E)(1) * (First page only, additional fees apply for second and additional pages and fractions thereof)

$14.00

For filing liens for materials and services under K.S.A. 58-201, and amendments thereto* (First page only, additional fees apply for second and additional pages and fractions thereof)

$5.00

Lis Pendens K.S.A. 60-2201

$15.00

Certificate of Federal Tax Lien search K.S.A. 79-2617

$1.00

Copy of Federal Tax Lien (per page) K.S.A. 79-2617

$15.00

Original U.C.C. Financing Statement (up to 10 pgs) K.S.A. 84-9-525

$15.00

Amended U.C.C.Financing Statement (up to 10 pgs) K.S.A. 84-9-525

$15.00

U.C.C. Continuation statement (up to 10 pgs) K.S.A. 84-9-525

$15.00

Separate U.C.C. Statement of Assignment (up to 10 pgs) K.S.A. 84-9-525

$15.00

U.C.C. Statement of Release of all or part of any collateral described in a filed financing statement (up to 10 pages) K.S.A. 84-9-525

$1.00

All U.C.C. forms — Each additional page after 10 pages K.S.A. 84-9-525

$15.00

Real Estate Mortgage filed as a U.C.C. Fixture Filing subject to K.S.A. 84-9-402(6) (up to 10 pgs). K.S.A. 84-9-525

$15.00

Written U.C.C information request: Per Debtor Name K.S.A. 84-9-525

$1.00

U.C.C. Copy request: A copy of any filed financing statement or statement of assignment (per page) K.S.A. 84-9-525

All fees are set by K.S.A. 28-115 unless otherwise noted.

*Includes Heritage Trust Fund & Technology Fee

According to Kansas law, no instrument is to be filed for record until the fee is paid.

For more information and links to forms & related sites please visit the Kansas Register of Deeds Association website


Contact Information

Gwen R. Birk
Register of Deeds
Coffey County Courthouse
110 S. 6th St., Room 205
Burlington, KS 66839

Telephone: (620) 364-2423

Fax: (620) 364-8428

Email: GBirk@coffeycountyks.org

Darla Jones, Deputy: DJones@coffeycountyks.org

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