Records/ Reports

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Records Unit

The Coffey County Sheriff's Office is responsible for processing police reports and other documentation on a daily basis. All reports are maintained and updated in a computerized Records Management System and copies are disseminated to involved parties, insurance carriers, and other government agencies. Information in the system is used by officers in their investigations and to provide statistical information. Employees also handle inquiries pertaining to non-emergency law enforcement related matters for citizens in person and by mail. Information released is in accordance with the Kansas Statutes referring to Records Open To Public K.S.A. 45-215 through K.S.A. 45-223.

Requests for copies of reports should be made either in person at the Coffey County Sheriff's Office, or in writing. Written requests should be mailed to:

Coffey County Sheriff
ATTN: Records Division
PO Box 226
Burlington, KS 66839-0226
Phone: (620) 364-2123
Fax: (620) 364-2023

When making requests please be sure to include your name, address, phone number, report number (if possible), where the incident occurred, type of report, and date of occurrence. You may call prior to sending request for total fee amounts. Amounts can be included, this will help speed up the process.

Fee Schedule

  • Copies of Reports (with proper approval) up to a total of four (4) pages $2.00 with each additional page $.50 per page. In addition to copying costs, to FAX the report is an additional $.50. (Charges only to non-taxpayers of Coffey County).
  • Copies of Photographs (with proper approval) is the actual cost of reproduction. Many photos are now available digitally and can be provided on a CD or DVD. Cost for digital photos is $.25 per photo on a disc. Non-law enforcement entities always pay. Law enforcement entities pay on a case by case basis.
  • Process Service Fee for Out of State Civil Papers is $20.00.
  • Drivers License or Registration Check of One's Own information, FEE: $10.00. Must have a signed, notarized Coffey County request form.
  • Drivers License or Registration Check of Someone Else's information, FEE: $10.00. Must have a signed, notarized Coffey County request form, signed and notarized by the individual whose information is being released.
  • Drivers License or Registration Check by An Insurance Company, FEE: $10.00. Must have a signed, notarized Coffey County information release form.
  • VIN Inspections, FEE: $20.00 (as required by the State of Kansas). VIN inspections are needed when purchasing a vehicle out of state. To schedule a VIN inspection, contact the Coffey County Sheriff's Office at (620) 364-2123. If you are located in Burlington then we will contact the Burlington Police Department and allow them to do the VIN inspection. If you are located outside of Burlington, then dispatch will arrange a time and place for your VIN inspection. You can also stop by the Sheriff's Office as we have trained employees at the office during normal business hours.

Forms of payment the Coffey County Sheriff's Office accepts are money orders, personal checks, and cash.

"All Fees collected for Drivers License & Registration information is forwarded to the Kansas Department of Revenue."

Criminal Record Checks may be given out on local conviction data held by the Sheriff's Office. For complete Kansas Criminal Record Check Information contact KBI at http://www.kbi.state.ks.us/.

Sexual Offender information can be obtained at the KBI's web site at http://www.kbi.state.ks.us/.